• To create an all-day event, click the day's date at the top of the hourly column:
  
  Drag your mouse along the dates you want to include if your event takes place over several days.
• Fill in the relevant information:
  
  • Title
  • Calendar: you can choose either a personal calendar or one you have been given writing permission on.
    Only the calendars displayed in the current view are shown.

• Click "New event".
   Your event has now been created.

  Info
  title Default availability
  Short events - with start and end date and times - are by default set as "Busy". All-day events are by default set as "Available".

The "Modify details" link takes you to the detailed event creation window.

Creating a detailed event

Click "New event" at the top of the sidebar to open the event creation window:

Key event details are shown at the top of the page.

You can invite others in the right-hand side of the window. Click the icon before each guest's name to set their participation as optional or required:

Note:

• You can invite anyone in the domain who has given you invitation rights (share right "can invite me to an event" (see  Sharing Calendars below).
• You can invite anyone in your address books or anyone else simply by typing their email address.
• You can also associate resources to events by adding them the same way you add participants .
• When you add a group, each group member is added individually. 

Tabs give you access to additional features: recurring events and availability search.

Event properties

The "Information" tab allows you is used to specify key event properties:

• Event location.
• Event organizer (shows the users who have given writing rights on their events AND whose calendar is displayed in main view).
• tags.
• Event description.

• Reminder: allows you used to set event alerts and reminders
  Version 3.5.12 of BlueMind allows you to set up default reminders for events. For more information go to: Calendar preferences

• Availability: allows users viewing your calendar to see if you can be reached during the event.
  Default availability for short events is "Busy", while default availability for all-day events is "Available".
  When you confirm that you are available, the event is shown in your calendar with a light border on the left hand side:
  
• Privacy: allows you used to hide event content from other users. All they will see is that the time slot is unavailable:
  

• Pièces jointes : cette partie de la page permet de joindre des fichiers aux événements de calendrierAttachments: used to attach files to calendar events.

  Astuce
  Cette fonctionnalité est disponible à partir de la This feature is available from version 3.5.13. Pour plus d'information, voir le paragraphe dédié Pièces jointesFor more information, please go to the paragraph about Attachments

Recurring events

Go to the "Repeat" tab to set how often an event is repeated: daily, weekly, monthly or yearly.

• Enter the repeat period (e.g.: every two weeks) in the "Repeat every" text box under the Repeat drop-down menu.
• For events repeated weekly, mark the day(s) you want the event repeated.
• For events repeated monthly, you must specify whether you want the event to be repeated on a day of the month (e.g.: the 3rd of every month) or a day of the week (e.g.: every second Tuesday of a month).

To delete one instance of an event:

• Display the event.
• Click the event, then click "Delete".
• Select "Only this instance" to keep other instances.

Availability search

The "Find a time" tab allows you to search for a common available time slot for event guests:

BlueMind automatically suggests the first available slot, shown between a green line and red line, based on the date entered in the form.

You can drag and move the whole slot with your mouse, or widen or narrow it by dragging the green and red lines separately.
When the time slot overlaps with one or several users' event(s), a warning message appears at the top of the page:

Ancre
pjevents pjevents

Attachments

BlueMind Mail's linked attachments service allows you to attach files to calendar events – from Le service de détachement des pièces jointes de la messagerie permet à partir de la version 3.5.13 d'attacher des fichiers aux événements de l'agenda également.

Une fois lié à un événement, le fichier est disponible au téléchargement à tout moment dans les détails de l'événement et il est envoyé dans l'email d'invitation aux participants le cas échéant.

Image Removed

Ajouter/Supprimer des fichiers

Pour ajouter un fichier :

• cliquer sur "Depuis l'ordinateur" pour téléverser un nouveau fichier

Si l'utilisateur possède le rôle dédié (« Drive »), un 2ème lien est disponible :

• cliquer sur "Depuis le serveur" pour ouvrir le sélecteur de fichier BlueMind et joindre un fichier déjà disponible dans l'espace de stockage de l'utilisateur
  Les fichiers peuvent ensuite être retrouvés via le sélecteur de fichier afin d'être joints à d'autres événements d'agenda ou à des messages.

Cliquer sur l'icône poubelle Image Removed en face du nom de fichier pour supprimer celui-ci.

Transmission des fichiers aux participants

Les fichiers joints à une réunion sont transmis aux participants dans l'email d'invitation :

• sous forme de fichiers joints si la taille totale du message ne dépasse pas la taille autorisée par le serveur :
  Image Removed
• sous forme de liens de téléchargement si la taille totale du message dépasse la limite autorisée par le serveur :
  Image Removed

Télécharger un fichier

Lorsqu'un événement comporte une pièce jointe, celle-ci est signalée par un pictogramme dans la vue de l'agenda :

Image Removed

Once it is linked to an event, the file is available for download in the event details section at any time and it is sent in the invitation email to the event's participants if appropriate.

Image Added

Adding/Deleting files

To add a file:

• click "From local PC" to upload a new file

If you have the appropriate role enabled – i.e. "Drive" – a second link is available:

• click "From server" to open the BlueMind file browser and attach a file already available in your storage space
  Files can be found again using the file chooser and be attached to other calendar events or messages.

Click the trash Image Added icon next to the file's name to delete it.

Sending files to event participants

Files attached to an event are sent to its participants in the invitation email:

• as file attachments if the total message size is under the limit authorized by the server:
  Image Added
• as download links if the total message size is above the limit authorized by the server:
  Image Added

Downloading a file

When an event has an attachment, a paperclip is shown in calendar view:

Image Added

Files attached to an event can be downloaded at any time by opening the event's editing formÀ tout moment les fichiers joints à un événement peuvent être téléchargés en se rendant sur ce même formulaire de consultation/édition complet de l'événement :

Modifying events

To modify an event:

• In the main window, click the event.
• Change the title and click save.
• Or, click the "Modify details" link. This opens the same window as for creating events (see above).
• Once changes are done, click "Save" at the top left of the page to apply.

Deleting events

To delete an event:

• Click the event in the main window.
• In the dialog box that appears, click "Delete".
  • if you are the event's organizer and you have invited several guests, the event is deleted in all the attendees' calendars and they receive an email notification. 
  • if you are a simple participant, only your attendance is deleted. The event remains in the other attendees' calendars.
    The event organizer does not receive any email notification but you are marked as not attending in the event's guest list.
• If you delete a recurring event, you must choose to delete:
  • this instance only,
  • all past and future instances,
  • future instances only.

Attending events

Display

In Calendar, events are shown differently depending on the user's attendance status:

• Event accepted: solid color
• Event pending response: transparent color
• Participation deliberately set as "maybe": solid color with dotted frame
• Event rejected: transparent color, contents crossed out

Responding to event invitations

To accept or decline an invitation:

• Click the event in the main window.
• In the dialog box that opens, click the appropriate response button.
  
   Depending on your choice, a notification of your response will be sent to the event organizer.

For more information, please go to    L'agenda - §3 Modèle de gestion des réunions

Event history

You can now view event creation and editing history.

In an event's detailed view, click "History":

Event history shows:

• action date
• action type: "created" or "updated"
• author: who has performed the action
• origin: where the action has originated from – BlueMind web client, third-party client (thick or mobile), etc.