Historique de la page
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Le lien « Modifier les détails » permet de basculer en création complète du RDV. Création complèteCliquer sur le bouton "Nouvel événement" en haut de la barre latérale afin d'accéder à la page de création d'un rendez-vous : La partie haute de la page permet de saisir les informations principales du rendez-vous. La partie droite de la fenêtre permet d'inviter d'autres participants. En cliquant sur l'icône de début de ligne de chaque participant on peut indiquer si leur participation est optionnelle ou requise : À noter :
Les onglets permettent d'accéder aux fonctions supplémentaires : récurrence et recherche de disponibilités. Propriétés d'un rendez-vousLe premier onglet, "Informations", permet de définir les propriétés principales d'un rendez-vous :
RécurrenceL'onglet "récurrence" permet de définir une fréquence de répétition pour un rendez-vous : quotidienne, hebdomadaire, mensuelle ou annuelle.
Pour supprimer une occurrence :
Recherche de disponibilitésL'onglet de recherche de disponibilités permet de rechercher un créneau disponible commun aux participants : BlueMind propose automatiquement, encadré de vert et rouge, le premier créneau disponible en fonction de la date saisie dans le formulaire. Il est possible de déplacer le créneau par glisser-déplacer avec la souris, ainsi que de le réduire ou l'agrandir en faisant glisser les lignes verte ou rouge indépendamment. Modification d'un événementPour modifier un événement :
Suppression d'un événementPour supprimer un événement : Pour confirmer ou refuser un événement :
Participation à un événementAffichageDans l'agenda, un rendez-vous apparaît différemment selon la participation de l'utilisateur :
Indiquer sa participationPour confirmer ou refuser un événement :
Pour plus d'informations sur la visualisation des participations à une réunion, veuillez consulter la page L'agenda - §3 Modèle de gestion des réunions Historique d'un événementIl est désormais possible de visualiser l'historique de création et modifications d'un événements. Depuis la vue détaillée d'un événement, cliquer sur le bouton « History » : L'historique renseigne sur :
Suppression d'un événementPour supprimer un événement : Pour confirmer ou refuser un événement :
Participation à un événementAffichageDans l'agenda, un rendez-vous apparaît différemment selon la participation de l'utilisateur :
Indiquer sa participationPour confirmer ou refuser un événement :
Pour plus d'informations sur la visualisation des participations à une réunion, veuillez consulter la page L'agenda - §3 Modèle de gestion des réunions Historique d'un événementIl est désormais possible de visualiser l'historique de création et modifications d'un événements. Depuis la vue détaillée d'un événement, cliquer sur le bouton « History » : L'historique renseigne sur :
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Getting Started with the Calendar
L'agenda
- To create an all-day event, click the day's date at the top of the hourly column:
Drag your mouse along the dates you want to include if your event takes place over several days. - Fill in the relevant information:
- Title
- Calendar: you can choose either a personal calendar or one you have been given writing permission on.
Only the calendars displayed in the current view are shown.
Click "New event".
Your event has now been created.Info title Default availability Short events - with start and end date and times - are by default set as "Busy".
All-day events are by default set as "Available".
The "Modify details" link takes you to the detailed event creation window.
Creating a detailed event
Click "New event" at the top of the sidebar to open the event creation window:
Key event details are shown at the top of the page.
You can invite others in the right-hand side of the window. Click the icon before each guest's name to set their participation as optional or required:
Note:
- You can invite anyone in the domain who has given you invitation rights (share right "can invite me to an event" (see Sharing Calendars below).
- You can invite anyone in your address books or anyone else simply by typing their email address.
- You can also associate resources to events by adding them the same way you add participants .
- When you add a group, each group member is added individually.
Tabs give you access to additional features: recurring events and availability search.
Event properties
The "Information" tab allows you to specify key event properties:
- Event location.
- Event organizer (shows the users who have given writing rights on their events AND whose calendar is displayed in main view).
- tags.
- Event description.
Reminder: allows you to set event alerts and reminders.
Astuce title Rappel par défautDefault reminders La version Version 3.5.12 de BlueMind permet de définir un rappel par défaut pour les événements. Pour plus d'information, voir Préférences de l'agendaof BlueMind allows you to set up default reminders for events. For more information go to: Calendar preferences
- Availability: allows users viewing your calendar to see if you can be reached during the event.
Default availability for short events is "Busy", while default availability for all-day events is "Available".
When you confirm that you are available, the event is shown in your calendar with a light border on the left hand side:
- Privacy: allows you to hide event content from other users. All they will see is that the time slot is unavailable:
Recurring events
Go to the "Repeat" tab to set how often an event is repeated: daily, weekly, monthly or yearly.
- during the event.
Default availability for short events is "Busy", while default availability for all-day events is "Available".
When you confirm that you are available, the event is shown in your calendar with a light border on the left hand side:
- Privacy: allows you to hide event content from other users. All they will see is that the time slot is unavailable:
Recurring events
Go to the "Repeat" tab to set how often an event is repeated: daily, weekly, monthly or yearly.
- Enter the repeat period (e.g.: every two weeks) in the "Repeat every" text box under the Repeat drop-down menu.
- For events repeated weekly, mark the day(s) you want the event repeated.
- For events repeated monthly, you must specify whether you want the event to be repeated on a day of the month (e.g.: the 3rd of every month) or a day of the week Enter the repeat period (e.g.: every two weeks) in second Tuesday of a month).
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A sentence summarizing the repeat settings above the "Repeat |
" tab is updated as you fill in the form: |
To delete one instance of an event:
- Display the event.
- Click the event, then click "Delete".
- Select "Only this instance" to keep other instances.
Availability search
The "Find a time" tab allows you to search for a common available time slot for event guests:
BlueMind automatically suggests the first available slot, shown between a green line and red line, based on the date entered in the form.
You can drag and move the whole slot with your mouse, or widen or narrow it by dragging the green and red lines separately.
When the time slot overlaps with one or several users' event(s), a warning message appears at the top of the page:
Modifying events
To modify an event:
- In the main window, click the event.
- Change the title and click save.
- Or, click the "Modify details" link. This opens the same window as for creating events (see above).
- Once changes are done, click "Save" at the top left of the page to apply.
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When they modify an event, organizers are given the option to send a notification if they edit one of the following fields:
Adding participants does not trigger the notification option – only the new attendee is sent an invitation notification |
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A sentence summarizing repeat settings above the "Repeat" tab is updated as you fill in the form: |
To delete one instance of an event:
- Display the event.
- Click the event, then click "Delete".
- Select "Only this instance" to keep other instances.
Availability search
The "Find a time" tab allows you to search for a common available time slot for event guests:
BlueMind automatically suggests the first available slot, shown between a green line and red line, based on the date entered in the form.
You can drag and move the whole slot with your mouse, or widen or narrow it by dragging the green and red lines separately.
When the time slot overlaps with one or several users' event(s), a warning message appears at the top of the page:
Modifying events
To modify an event:
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Deleting events
To delete an event:
- Click the event in the main window.
- In the dialog box that appears, click "Delete".
- if you are the event's organizer and you have invited several guests, the event is deleted in all the attendees' calendars and they receive an email notification.
- if you are a simple participant, only your attendance is deleted. The event remains in the other attendees' calendars.
The event organizer does not receive any email notification but you are marked as not attending in the event's guest list.
- If you delete a recurring event, you must choose to delete:
- this instance only,
- all past and future instances,
- future instances only.
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If you delete an event, it will no longer be shown in your calendar and you will no longer be able to change your attendance status. |
Attending events
Display
In Calendar, events are shown differently depending on the user's participation attendance status:
- Event accepted: solid color
- Event pending response: transparent color
- Participation deliberately set as "maybe": solid color with dotted frame
- Event rejected: transparent color, contents crossed out
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You can choose not to display declined events. To do this, go to the settings manager > Calendar > General tab: "Show rejected events". |
Responding to event invitations
To accept or decline an invitation:
- Click the event in the main window.
- In the dialog box that opens, click the appropriate response button.
Depending on your choice, a notification of your response will be sent to the event organizer.
For more information, please see go to L'agenda - §3 Modèle de gestion des réunions
Event history
You can now view event creation and editing history.
In an event's detailed view, click "History":
Event history shows:
- action date
- action type: "created" or "updated"
- author: who has performed the action
- origin: where the action has originated from – BlueMind web client, third-party client (thick or mobile), etc.