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 This article is addressed to users with a professional subscription to BlueMind

Introduction

A BlueMind subscription includes access the Outlook connector which allows you to synchronize domain user accounts with Outlook's email client.

This connector allows you to synchronize the BlueMind calendar and its settings as well as user address books.

In order to know if your Outlook version is supported, please see our Compatibility page.

 Installing and setting up

Before you install the connector, the administrator must install the required packets on the BlueMind server. If you cannot see the connector in the downloads section, please ask your administrator.

To find out more about the sever-side installation procedure, please go to the Administrator's Guide > Provisioning Users to the Outlook Connector

The installation wizard has not been localized in English yet and is only available in French for the time being. This guide is designed to take you through every screen and help you with installation even if you don't speak French.

Installing the connector

Which version to choose ?

The connector's version must match the Outlook version you have installed, which isn't always the same as the Windows version: e.g. Outlook 32-bit may be installed on Windows 64-bit, you must therefore choose the 32-bit version.

Download the Outlook connector corresponding to your version of Outlook from the Downloads section in BlueMind settings:

Installing the .net framework 4

From BlueMind version 3.5.8, the .net framework is no longer included in BlueMind's Outlook connector installer.

If version 4.0 or above has no been installed on the machine, the connector's installer will prompt you to download and install it.

This download being approximately 60MB large, if you need to install it on several machines, we suggest that you download it once or start a pre-installation campaign if you have a large computer population.

For more information on this component and how to install it, go to the vendor's website: https://www.microsoft.com/en-us/download/details.aspx?id=17851 

Double-clic the downloaded .exe file to start the installation process.

In Windows 10, a security warning may appear, in which case click "More info":

Next, click "Run anyway":

The connector's installation wizard starts up.

Follow the four installation steps by clicking "Suivant" on each screen and finally "Fermer" to close the wizard when the process is complete:

Setting up the connector

Once installed, you need to set up the connector to synchronize with your BlueMind account.

Open the BlueMind server configuration dialog box:

  • Outlook 2007: "Tools/Options" Menu > "BlueMind" tab > "Connect" button.
  • Outlook 2010: "File/BlueMind" Menu > "Connect" button. 
  • Settings:
    • Server: for example "bm.domain.com"

    • Login: your BlueMind user name, which has the following format user@domain.com

    • Password: your BlueMind password 

Synchronizing

Automatic synchronization

The connector synchronizes with the BlueMind server in the background after Outlook's "Send/Receive" task which is performed every 30 minutes by default. You can modify how often send/receive runs in the Send/Receive Groups settings:

  • Outlook 2007: Tools Menu > Send/Receive > Send/Receive settings > Define Send/Receive Groups
  • Outlook 2010/2013: Send / Receive Menu > Send/Receive Groups > Define Send/Receive Groups

The minimum send/receive interval recommended is 10 minutes to avoid constant synchronizations.

Manual synchronization

You can force synchronization by clicking "Synchronize".

Synchronizing with Outlook 2010

Linked attachments

Once the connector is installed, the linked attachment feature is available in the message composition windows.

Working with linked attachments

When you write a message, drag and drop the file in the compose message window. If it exceeds the automatic size for detaching attachments, Outlook prompts you to link the file:

If you choose yes, the file is dropped on the BlueMind server and a link is added to the message:

To attach one or several files as links directly, use the "File Server" button which was added by the connector in the compose message window:

Choose the file(s) on your PC, they will be added straight to the server and downloadable links will be added to your message.

The BlueMind file chooser

Just like in BlueMind webmail, the BlueMind file browser allows you to send files that are already on your online space (files that have already been sent and linked in earlier messages).

To access these files, use the "File Server" menu > "Add links from file server...":

The BlueMind file chooser opens, allowing you to select the files available. Click one or several files and click the "Sélectionner" button to add them to the message:

Removing linked files

Once files have been added to a message, you can remove them using the "File Server" menu > Manage links attached:

A window containing the list of linked files opens. Click the trash icon for the link(s) you want to delete:

Confirm:

The link is no longer included in the message:

Calendar

The connector synchronizes the Outlook calendar with your BlueMind Calendar. You can also synchronize the calendars of co-workers who have shared their calendar with you.

  • Outlook 2007: "Tools/Options" Menu > "BlueMind" Tab > "Subscribe" button in the "Multi-calendar" section.

  • Outlook 2010: "File/BlueMind" Menu > "Subscribe" in the "Multi-calendar" section.


R/W stands for Read and Write and R stands for Read-only.

Use the search box at the top of the dialog box to filter through the list of calendars.

To subscribe or unsubscribe to a calendar, check or uncheck the appropriate box.

You cannot unsusbcribe from your own calendar.

Contacts

The connector synchronizes all the contacts in subscribed address books.

By default, the connector synchronizes:

  • Contacts: your default address book.

  • Collected contacts: Outlook's and BlueMind's collected contacts.

  • Directory: the BlueMind users directory.

The "Contacts" and "Collected contacts" address books belong to you, you can add and edit contacts. The Directory, however, is a shared address book you have read-only rights to. Only the administrator is able to edit the contacts it contains.

See Contacts

My address books

You can manage your address books in preferences.

  • Outlook 2007: "Tools /Options " Menu > " BlueMind " tab > "My address books " button in the "Contacts" section.
  • Outlook 2010: "File/BlueMind " Menu > "My address books button in the "Contacts" section.

  • To create a new address book: type a name in the box at the top and click "Add".

  • To edit the name of an address book: double-click it in the list and enter a new name.
  • To delete an address book: select it in the list and click "Delete".

Subscriptions

You can manage address book subscriptions in:

  • Outlook 2007: "Tools /Options " Menu > " BlueMind " tab > "Subscribe " button in the "Contacts" section.
  • Outlook 2010: "File/BlueMind " Menu > "Subscribe button in the "Contacts" section.

  

To subscribe or unsubscribe to an address book, click the appropriate box. You cannot unsubscribe from a default address book.

Use the search box at the top of the window to filter through the list of address books.

Advanced settings

Advanced settings are available in options: 

  • Outlook 2007: "Tools /Options " Menu > " BlueMind " tab > "Advanced options " button.
  • Outlook 2010: "File/BlueMind " Menu > "Advanced options button.

    .

You can perform the following operations:

  • Reset: deletes all BlueMind data in Outlook. The data will be retrieved from the server during the next synchronization.
  • Enable advanced logging: select this option in the event of a connector malfunction.
  • Send report: sends connector log information to BlueMind.
  • Import: imports into BlueMind all the appointments stored in the Outlook calendar before the connector was installed.

Updates

Since BlueMind 3, the Outlook connector includes an automatic update service. When the connector detects a new version, it downloads and installs it in the background and prompts you to restart Outlook if it was running:

Updating the connector in Outlook 2013

Updates for earlier versions

In earlier versions of BlueMind, you need to apply updates manually: download the new version from BlueMind user preferences and follow the same steps as for first installing the connector (see previous section).

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