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Introduction

BlueMind allows you to create several address books, share contacts between groups or users and access a company address book.

Address books can be synchronized with thick clients (Outlook, Thunderbird) and smartphones (iPhone, Android, etc. depending on device capability).

By default, BlueMind sets up 3 address books:

  • One personal address book called "My contacts".

  • The directory, a public address book that contains all public users in the system.
  • Another personal address book called "Collected contacts", which automatically collects the addresses of message recipients not found in the directory.

You can create an unlimited number of address books and precisely specify how they are shared: by user or group, as read or read-and-write.

On this page:

Related:
Managing users
Managing groups

 

 

Display

  •  : the first column, under the "New contact" button, shows the list of address books you have access to: your default address books, your personal address books as well as those shared with you and you are subscribed to;
  • : the second column shows the list of contacts in the address book selected in the first column.

    The vertical alphabet on the left of the area allows you to navigate more quickly in your contacts. The letters with contacts are highlighted in black and bold for better visibility.

  • : the third column, the main display area, shows the contact card for the user selected in the second column.
  •  : search box.

Editing contacts

To edit a contact, go to the contact's card by first selecting the address book it belongs to, or using the search box at the top of the page.

If you don't have editing rights, the information will simply be displayed and the action buttons grayed out. If you do have editing rights, you will be able to edit the card's contents:

Non-editable form - Editable form

The "Add" button allows you to add other types of information from those available by default: birthday, assistant, instant messaging address, etc.

Adding tags to a contact

See Tags 

Distribution lists

Creating and editing distribution lists

To create a distribution list, click the drop-down arrow in the "New contact" button and choose "New distribution list":

In the editing page, first enter a title then add the members you want to include in the distribution list through the "Add a member" field.

Autocomplete searches for matching contacts through all address books. If no match is found, the "Create this contact" button opens a form which allows you to enter a name and an email address:

Adding a member to a distribution list

The contact is then added to the distribution list as well as the current address book.

Importing and exporting contacts

To import or export an address book as a vCard file, click the gears button above the contacts list in the address book:

When exporting, all contacts in the address book are exported to a single file which opens automatically upon download.

When importing, all contacts in the file are added to the address book. BlueMind does not detect duplicates. All contacts will be added, including those already in the address book.

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