The primary default view of the BlueMind calendar is made up of:
Events are marked with icons that give you a quick view of their properties:
In BlueMind 3.5 events include more details and offer more customization options.
Each participant now has their own version of a meeting. This means they can modify it (location, category, note, etc.) or set a different attendance status for an occurrence of a series of meetings: they can accept the whole series but indicate that they will not attend one or several occurrences, for instance.
In order to be able to better manage meetings, organizers must now be a participant in the meetings they organize.
To delegate an event or a meeting's management, i.e. create an event in a third-party's calendar (user, resource or shared calendar), the event's creator must have writing rights ("Can update my events") on that calendar, then display it and set the third-party as the organizer.
E.g. if John Doe wants to create a new meeting in John Smith's calendar:
Resources work the same way as users.
As a result, to be able to create an event directly in the resource's calendar, users must have "Can modify my events" rights and set the resource as the organizer.
User with booking rights only must create an event in their own calendar and invite the resource.
In addition, version 3.5 has more advanced resource booking features which allows, in certain cases, automatic bookings or prevents overbooking. To find out more, go to the page about resources.
Domain calendar behavior has changed in BlueMind 3.5
Domain calendars are no longer viewed as physical entities like users or resources. They are now viewed as calendars that provide information to users, such as public holidays, company holidays, sales and marketing events (trade shows, presentations, etc.) or local events (town council meeting, exhibition, school council meeting, etc.), training days, team activities, etc.
As a result, domain calendars can no longer be set as event organizers or be invited, as it used to be the case in BlueMind 3.0.
There used to be two instances domain calendars were used for:
When a meeting is created, if the organizer chooses not to send invitations, participants are not notified by email and the meeting is not shown in their calendar.
Similarly, when invitees accept or decline participation, only the meeting organizer receives notifications and centralizes the meeting's information.
If no notification is sent, only the user's own version is modified.
This means that participants other than the organizer cannot see other participants' statuses. To see them, they must view the organizer's version of the meeting, provided the organizer has given them reading rights on their calendar:
When they modify an event, organizers are given the option to send a notification if they edit one of the following fields:
Adding participants does not trigger the notification option – only the new attendee is sent an invitation notification.
BlueMind allows users to create and use as many personal calendars as they like and to manage how they are shared the same way they would their default calendar.
To create a new calendar:
To edit a calendar's name:
To delete a calendar:
Default user calendars cannot be deleted.
In calendar preferences (see above), the "Freebusy" column allows users to select which calendar(s) will be used when other users search their availability to invite them to an event.
Availability on default user calendars cannot be disabled. To avoid this, that box is grayed out and cannot be un-checked.
Once you've selected the calendar(s), fill in the "freebusy sharing" form:
Sharing can be set as:
To print the current view, open the Tools menu at the top right of the main display area:
The printing dialog box offers you to print the current view as a calendar or as a list and printing options allow you to preview the selection:
The weekly view shown above produces the following pdf file: calendarSemaine.pdf
The list view shown above produces the following pdf file: calendarListe.pdf
Click "Save" to download the file.
ICS exporting and importing is available from the Tools menu at the top right of the main display area:
The dialog box that opens allows you to select the calendar and the events you want to export. By clicking "Export", you are offered to download or open the corresponding ICS file depending on the user's environment configuration:
The dialog box that opens allows you look for a file on your computer and select the calendar in which you want to import the events. You can choose from all the calendars you have write access to: