The application's homepage has three parts:
The signature is added to the message body, therefore all the message's recipients will see it.
When a sender/recipient pair matches the signature's filter criteria, it will be added to the message and seen by all its recipients.
For instance, a signature is set for the following criteria:
The Sales Manager Jane (email@example.com) writes an email message to several recipients:
the sender is a member of the "sales" group AND the client has an external address the signature is added to the message, all its recipients can see it: the client, John and Peter.
To install the new application, install the necessary packages on the BlueMind server and restart BlueMind:
Signatures are managed through a dedicated application rather than the BlueMind admin console. As a result, the super administrator admin0 must appoint the users or administrators who can access (or delegate access to) the application to manage domain signatures.
Users or groups of users can be assigned the role "Manage corporate signature" using the same method as for any other role (see):
Once the role has been assigned -- after having logged back in if necessary – users can access the Signature application from the top ribbon along with other BlueMind applications:
To add a signature, click "Add a signature".
The signature creation form opens:
Authorize individual signature placement: lets users choose where to place the signature (before or after the message they reply to).
To do this, users place the string
--X-BM-SIGNATURE-- where they want the signature to go:
in webmail, BlueMind makes this easier as the string replaces the user's usual signature according to their set preferences Préférences avancées.
Users are then able to move the signature tag where desired.
in third-party clients (Thunderbird, mobiles, etc.), users must place the signature tag manually, e.g. in place of their usual signature if they want to replace it.
This can be made easier by setting the tag as the client's default signature.
Theicon at the end of the row allows you to import an HTML code from a file (text file, html page, etc.)
When you import an HTML file, a text signature is generated automatically if one doesn't already exist.
The icon allows you to generate a plain text signature from the HTML signature.
Placeholders can be used to create sender-customised signatures, e.g. the signature looks the same for all but shows the specific sender's name, telephone number and address.
There are two ways of adding placeholders:
If a placeholder is missing in the user's information card, then an empty space is shown.
To avoid this, you can insert a conditional block: if a placeholder is missing in the user's information card, then the entire block will be left out of the signature.
To add a conditional block: select the appropriate text and click:
Conditional blocks, like placeholders, can also be used in plain text signatures.
The plain text version generated from the HTML signature will show like this:
Placeholders are the same as those in users' information cards (as entered by the administrator or through AD/LDAP synchronization). This is information you can see when you search the directory in your Contacts application:
From BlueMind 3.5.12:
Signatures are applied by sorting order. It may therefore be important to sort them in a specific order.
Sometimes a message may match the criteria for several signatures, in that case, the first signature found will be applied.
Looking at the screenshot above, the following signatures are set:
If the Managing Director writes an email, he/she meets the filter criteria for Management (he/she belongs to that group) and Corporate (All senders): as Management comes first in the list, the Management signature will be used.
Technical engineers who want to write an email meet the criteria for 3 signatures: Techs, Employees and Corporate: Techs comes first, but it is deactivated. Next comes Employees, which is also deactivated, therefore the Corporate signature will be added to messages.
To sort the list:
Signatures are only applied when they are activated.
By default, new signatures are deactivated. They will be applied only when they are expressly activated.
To activate a signature:
The activation statuses shown in the application's home page are:
In the application's home page, click the arrow at the end of the row for the signature you want to edit to open the editing form. This is the same as the signature creation form (see above).
Once the changes have been made, click "Save".
To delete a signature:
Signatures can be copied to serve as a model for other signatures.
To do this:
A new signature is immediately created and named "Copy of..." followed by the name of the original signature.
In addition to checking how an HTML signature will be displayed, you can test a signature to see how all its versions (HTML and text) will appear in a message.
To do this:
E.g., take the previsouly created signature, when you click the preview icon, the test email as viewed in webmail:
A disclaimer message, if activated, is added, no conditions applied, in addition to the signature to all the messages sent by domain users.
It may be a legal disclaimer (on confidentiality), a marketing message (company details or special offer) or an environmental warning (a message suggesting not to print the message).
The disclaimer is included in the application by default when it is installed, but it remains empty and disabled until it is configured.
The icon at the end of the row allows you to import an HTML code from a file
When you import an HTML file, a plain text signature is generated automatically if one doesn't already exist.
Theicon allows you to generate a text signature from the HTML signature
Users can see the signature in their message compose window and can choose where to place it:
To find out more about how signatures work for users, please see our user's guide: