Display and navigation

The primary default view of the BlueMind calendar is made up of:

• : task bar, used to switch between applications.
• : search for and go to a specific date. Scroll through months using the arrows and then click on the date. The main display area then shows the period including the date selected (day, week, or month depending on the current settings).
• : list of calendars currently displayed, as well as access to views and tags.
• : search engine to look for events by name, tag, details, participant, etc.
• : shows your calendar as well as those you are subscribed to and/or other selected calendars (users, resources).
  
  • The buttons in the top left corner are used to return to the period that includes the current date and navigate to earlier or later dates.
  • The buttons in the top right corner are used to choose the period or the type of display as well as access to printing and ics import/export. The tools drop-down menu also allows you to refresh the current view:
    

    

• : the task panel can be shown or hidden using the button in the top right corner

Events are marked with icons that give you a quick view of their properties:

•  event with multiple attendees
• private event
•  recurring event
•  l'événement comporte une ou plusieurs pièces jointes event with one or several attachments

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modele-agenda modele-agenda

Working with meetings

In BlueMind 3.5 events include more details and offer more customization options.

Custom meeting versions

Each participant now has their own version of a meeting. This means they can modify it (location, category, note, etc.) or set a different attendance status for an occurrence of a series of meetings: they can accept the whole series but indicate that they will not attend one or several occurrences, for instance.

Organizing and participating in meetings

E.g. if John Doe wants to create a new meeting in John Smith's calendar:

• the user "Smith" must grant the right "Can edit my events" to the user "Doe"
• Doe displays Smith's calendar 
• Doe creates an event, selecting Smith
  • in the "Calendar" drop-down list – when quick-creating an event:
    
    Note: the event color changes immediately and takes the color of J. Smith's events
  • in the "Organizer" drop-down list – when using the detailed event creation form:
    

About resources

Resources work the same way as users.

As a result, to be able to create an event directly in the resource's calendar, users must have "Can modify my events" rights and set the resource as the organizer.

User with booking rights only must create an event in their own calendar and invite the resource.

In addition, version 3.5 has more advanced resource booking features which allows, in certain cases, automatic bookings or prevents overbooking. To find out more, go to the page about resources.

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Domain calendars

New behavior

Domain calendars are no longer viewed as physical entities like users or resources. They are now viewed as calendars that provide information to users, such as public holidays, company holidays, sales and marketing events (trade shows, presentations, etc.) or local events (town council meeting, exhibition, school council meeting, etc.), training days, team activities, etc.

As a result, domain calendars can no longer be set as event organizers or be invited, as it used to be the case in BlueMind 3.0.

New practices

There used to be two instances domain calendars were used for:

• as informational calendars, i.e. for users to view information.
  Domain calendars are still a good way of managing this type of calendar.
  E.g. for a marketing calendar showing the trade shows the sales team is due to attend, or a town council's calendar showing planned meetings and events.
• as operational calendars, for users to manage events.
  You now need to use a resource calendar to do this.
  E.g. for an on-call duty calendar: create a weekly event "weekend duty" and each week, invite the user concerned. This allows you to centralize information and allows users to accept, reject or set their availability.

Invitations and notifications

When a meeting is created, if the organizer chooses not to send invitations, participants are not notified by email and the meeting is not shown in their calendar.

Similarly, when invitees accept or decline participation, only the meeting organizer receives notifications and centralizes the meeting's information.

This means that participants other than the organizer cannot see other participants' statuses. To see them, they must view the organizer's version of the meeting, provided the organizer has given them reading rights on their calendar:

Multiple calendars

BlueMind allows users to create and use as many personal calendars as they like and to manage how they are shared the same way they would their default calendar.

Creating a new calendar

To create a new calendar:

• go to preferences > Calendar section > "My calendars" tab
• in the "new calendar" section at the top of the tab, select the "Simple" calendar type and name it:
  
• click "Add" and the calendar is added to your list of calendars:
  

Editing a calendar

To edit a calendar's name:

• go to preferences > Calendar section > "My calendars" tab
• in the "Calendars" section, click the calendar's name to open the text box and enable the action buttons:
  
• Enter the new name and 
  
  • confirm with enter or by clicking the check mark at the end of the text box
  • cancel by clicking the "x" at the end of the text box

Deleting a calendar

To delete a calendar:

• go to preferences > Calendar section > "My calendars" tab
• in the "Calendars" section, click the trash icon  at the end of the row

Sharing availability

In calendar preferences (see above), the "Freebusy" column allows users to select which calendar(s) will be used when other users search their availability to invite them to an event.

Once you've selected the calendar(s), fill in the "freebusy sharing" form:

• either by enabling public share which makes availability visible to all domain users
• or by specifying "share with specific people or group":
  

Sharing can be set as:

• Can see my freebusy
• Can manage my freebusy sharing

Printing

To print the current view, open the Tools menu at the top right of the main display area:

The printing In the "print" dialog box offers you can choose to print the current view as a calendar or as a list, and printing options allow you to a preview of the selection is shown:

The weekly view shown above produces the following pdf file: calendarSemaine.pdf

The list view shown above produces the following pdf file: calendarListe.pdf

Click "Save" to download the file.

ICS Export and Import

ICS exporting and importing is available from the Tools menu at the top right of the main display area:

ICS Export

The dialog box that opens allows you to select the calendar and the events you want to export. By clicking "Export", you are offered to download or open the corresponding ICS file depending on the user's environment configuration:

ICS Import 

The dialog box that opens allows you look for a file on your computer and select the calendar in which you want to import the events. You can choose from all the calendars you have write access to:

ICS Synchronization

See External Calendars