Internal Address Books

Creating an Address

Book

To create a new address book:

1. From In the directory management Directories homepage, click "Create domain address book"
2. or from the list of directory entriesOr in directory browser, use the "New" button > Address book:
   

• type a name and, if appropriate, select a domain:
  
• Click "Create" to quickly create an address book
• Click "Create & edit" to create an address book and open configuration options such as sharessharing

Configuration

L'onglet "Général" de la configuration d'un carnet de domaine permet de modifier son nom ainsi que l'unité d'organisation (délégation) à laquelle il appartient The "General tab" in a domain address book's configuration section allows you to edit its name as well as the organisational unit (delegation) it belongs to:

Once you've typed the name or set the delegation, click "Save" to confirm.

Carnet d'adresses connecté à un ldap externe

Address Books Connected to a External LDAPs

Image Added From Image Removed À partir de BlueMind 3.5.5, des carnets d'adresses de domaine synchronisés à des annuaires LDAP peuvent être créés. Cette fonctionnalité permet notamment la consultation d'annuaires LDAP de grande ampleur, en filtrant ou non les contacts présentés dans le carnet.

Droit d'administration

L'administration des carnets d'adresses LDAP est conditionnée par un rôle particulier qu'il convient de déléguer aux administrateurs souhaités :

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Ce rôle est indépendant afin de pouvoir permettre à certains administrateurs de ne créer que de simples carnets de domaines.

De même que les autres, ce rôle peut être délégué soit à un groupe (par exemple pour le donner à tous les administrateurs) soit individuellement à certains utilisateurs seulement.
Pour en savoir plus, consulter la page dédiée L'administration déléguée

Création

La création se fait de la même façon que pour la création d'un carnet simple :

1. Depuis la page d'accueil de la gestion de l'annuaire, cliquer sur "Créer un carnet d'adresses du domaine"
   ou depuis la liste des entrées d'annuaire utiliser le bouton Nouveau > Carnet d'adresses :
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2. sélectionner le type de carnet "ldap", le formulaire nécessaire apparaît alors :
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3. Remplir les informations de l'annuaire à connecter :
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4. cliquer sur «Créer» pour une création simple et directe du carnet
   ou cliquer sur «Créer & éditer» pour créer le carnet et accéder aux options de configuration, notamment celles de partage.

Configuration

L'onglet « Général » des options de configuration d'un carnet permet de :

you can create domain address books synchronized to LDAP directories. Among other things, this feature allows you to view large LDAP directories by filtering, or not, the contacts shown in the address book.

Administration Rights

LDAP address book administration is dependent upon a specific role that needs to be delegated to the administrators:

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This role is independent so that selected administrators are only able to create simple domain address books.

As for other roles, this role can be delegated either to a group (e.g. to assign it to all administrators) or individually to specific users only.
To find out more, go to the page L'administration déléguée

Creating an LDAP Address Book

LDAP address books are created the same way as standard address books:

1. In the Directories homepage, click "Create a domain address book"
   or in the directory browser use the button New > Address book:
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2. Select the address book Type as "LDAP", which opens the form:
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3. Fill in the information for the directory you want to connect:
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4. Click "Create" to create a simple address book immediately
   or click "Create & edit" to create the address book and open the configuration options, including sharing options.

Setting Up LDAP Address Books

The "General" tab in the address book configuration page allows you to:

• Edit the address book name
• Add, edit or remove the organisational unit (delegation) it belongs to
• Check the LDAP directory connection information
• Force synchronization and reset the data
• Modifier son nom
• Ajouter, modifier ou retirer l'unité d'organisation (délégation) à laquelle il appartient
• Vérifier les informations de connexion à l'annuaire LDAP
• Forcer une synchronisation ou réinitialiser les données

Sharing

By default, newly-created address books are not shared with any users.

Address book rights can be assigned to:

• all domain users for shared public address books
• specific users, e.g. for an address book shared between a manager, an assistant manager and their PA
• a group, e.g. an client or prospect address book for sales teams

The following rights can be assigned:

• Can see this address book: can view and export contact cards
• Can see and update this address book: can create, import and edit contacts
• Can see, update this address book and manage sharing: can, in addition to write, administer the book's sharing configuration

Public share

By enabling this box, the sharing configuration option set is applied to all domain users.

Share with specific people or group

This section allows you to select the people or groups you want to assign rights to.

Start typing the user's or group's name in the text box and confirm by typing enter or clicking on the name suggested by autocomplete.

This is useful for a sales address book for example, in which the whole sales team (a group) can view client contact cards and the sales manager with write and administration rights can create and edit contact cards and if desired assign one or several of his colleagues the right to edit contacts too.

Le carnet est ensuite consultable dans l'application Contacts du ou des utilisateurs désignés The address book can then be seen in the Contacts application of the user(s) selected: