Resource rights

You can be granted the following rights levels for resources:

1. Booking: you can link a resource to a meeting and make a booking request.  
2. Booking and viewing: in addition to right number 1, you can view the resource's calendar, see its reservations and requests pending. 
3. Modifying bookings: in addition to rights number 2, you can modify resource bookings (accept, reject, edit, move, delete, etc.). In this case you are appointed resource manager.
4. Modifying bookings and managing shares: in addition to rights number 3 as resource manager, you are able to modify and grant share rights for this resource.

Booking a resource 

To book a resource, follow the steps below:

1. Add the resource you want to book to the list of event participants, either when you create or edit the event. You can check its availability just like you would for attendees:
   

   

2. When you save an event, you can choose whether to send an invitation or not. This invitation is a resource booking request sent by email.

3. The resource's appointed manager(s) receive(s) a request via Calendar alert if the resource's calendar is currently displayed in their application and by email if an invitation has been sent.

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   bm_legend The manager can accept the request from within the booking request email

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   bm_legend The manager can see the resource's event as pending validation

4. There are several ways for the resource manager to validate a booking request:

   • In Mail, through the "Participation" links in the email received. 
   • In Calendar, in the pending events list (click the number icon in the navigation toolbar).
   • In Calendar by clicking the event:
     
5. You are then notified whether your request has been accepted or rejected.

FAQs 

General

Can a resource have several simultaneous bookings?

Yes, if the resource manager(s) validate(s) several booking requests for a same time slot, the resource will have several simultaneous reservations.

When you make a reservation, you are warned that the resource is unavailable but you can make a request anyway, which the manager can accept. It is up to the resource manager to check bookings in the resource's calendar and accept requests for the same time slot or not (shared cars or meeting rooms, for example).

User FAQs

Autocomplete does not suggest the resource I am looking for 

Check with your administrator or the resource manager that you have indeed been granted booking rights. 

Resource manager FAQs 

I do not receive booking alerts    

Look in your calendar's left pane and check that the resource calendar is shown in the list.

I do get booking alerts but I can't see the event or any other in my calendar

Check in your calendar's left pane and make sure that the resource calendar is not grayed out: if it is, this means that the calendar is there (therefore you get an alert) but not shown (events are hidden). 

I want to quit managing a resource 

You can delete your own resource management rights by going to user settings > Calendar > Sharings tab:

• Select the resource from the drop-down menu.  
• Edit or delete your rights in the list of authorized users or groups.